{"id":349,"date":"2023-04-25T16:05:57","date_gmt":"2023-04-25T19:05:57","guid":{"rendered":"\/?p=349"},"modified":"2023-05-05T08:03:55","modified_gmt":"2023-05-05T11:03:55","slug":"automacao-de-compras","status":"publish","type":"post","link":"https:\/\/blog.me.com.br\/en\/automacao-de-compras\/","title":{"rendered":"What is the automation of procurement and how you can implement it in your company"},"content":{"rendered":"<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-17013\" src=\"http:\/\/blog.me.com.br\/wp-content\/uploads\/2023\/04\/Automation-Procurement-Processes.png\" alt=\"\" width=\"1200\" height=\"352\" \/><\/p>\n<p>The automation of procurement processes is now a reality in many businesses, due to the several good results they generate for business procedures.<\/p>\n<p>By transforming manual steps into more agile, cost-effective, safe and even sustainable operations, buyers gain more time to innovate and make the best decisions.<\/p>\n<p>Despite this evolution, there are still businesses and professionals that resist to new technologies, mainly due to poor visibility on how digitization can be a factor of competitiveness and acceleration of growth.<\/p>\n<p>Unlike the myth that still persists, the automation of procurement processes won&#8217;t replace the role of buyers: it will rather complement their activities.<\/p>\n<p>In this post, you can better understand what procurement automation is, along with its benefits and some tips on how to implement a solution successfully.<\/p>\n<p>Enjoy your reading!<\/p>\n<h2>What is procurement processes automation?<\/h2>\n<p>The automation of procurement processes is achieved through the use of digital <a href=\"https:\/\/blog.me.com.br\/en\/e-procurement\/\" target=\"_blank\" rel=\"noopener\">e-Procurement<\/a>\u00a0solutions, to replace manual activities in the area.<\/p>\n<p>Even if buyers can receive proposals through e-mails from their suppliers, the risks of <a href=\"https:\/\/blog.me.com.br\/en\/compliance-em-compras\/\" target=\"_blank\" rel=\"noopener\">compliance<\/a>, low productivity and failures in the processes are still very high.<\/p>\n<p>In this scenario, the procurement areas that still resist to process digitization will lose competitiveness, and may not survive in the long term.<\/p>\n<p>Additionally, the automation of procurement processes makes the buyers free from operational routine, so they can focus on relevant strategies for businesses.<\/p>\n<p>In fact, processes that use to take days, or even months, can now be carried out on a single on-line platform.<\/p>\n<p>The new procurement professionals, who were merely known as &#8216;order takers&#8217; previously, are now strategic negotiators and can even contribute to business innovation.<\/p>\n<h2>See the benefits of procurement process automation<\/h2>\n<ul>\n<li><strong>Higher productivity<\/strong><\/li>\n<\/ul>\n<p>With the automation of operational processes, purchases are more agile, with lower lead time.<\/p>\n<ul>\n<li><strong>Cost reduction<\/strong><\/li>\n<\/ul>\n<p>Less operational activities mean less effort and unnecessary investments.<\/p>\n<ul>\n<li><strong>Higher data reliability<\/strong><\/li>\n<\/ul>\n<p>Quotations with more suppliers stimulate competitiveness and ensure more savings.<\/p>\n<ul>\n<li><strong>Better prices<\/strong><\/li>\n<\/ul>\n<p>Quotations with more suppliers stimulate competitiveness and ensure more savings.<\/p>\n<ul>\n<li><strong>Higher data reliability<\/strong><\/li>\n<\/ul>\n<p>Process automation contributes to assure correct and secure information.<\/p>\n<ul>\n<li><strong>Process standardization<\/strong><\/li>\n<\/ul>\n<p>Processes that are conducted in the same way, on a continuous basis, collaborate to decrease errors and delays.<\/p>\n<ul>\n<li><strong>Integration between areas<\/strong><\/li>\n<\/ul>\n<p>Thanks to automated procurement processes, you can ensure integration among the different areas involved.<\/p>\n<ul>\n<li><strong>Procurement planning<\/strong><\/li>\n<\/ul>\n<p>Access to procurement and price history, among other relevant data, as a support to new acquisitions.<\/p>\n<ul>\n<li><strong>Transaction transparency<\/strong><\/li>\n<\/ul>\n<p>All interactions are logged on the platform, thus allowing compliance and making audits easier.<\/p>\n<ul>\n<li><strong>Access to indicators (KPIs)<\/strong><\/li>\n<\/ul>\n<p>Accessing procurement KPIs contributes to a constant decision-making, based on data.<\/p>\n<ul>\n<li><strong>Better relationship with suppliers<\/strong><\/li>\n<\/ul>\n<p>It improves communication and interaction between business partners.<\/p>\n<h2>How to automate procurement processes in your company<\/h2>\n<p>The automation of your company&#8217;s procurement processes can occur in a gradual and scalable way, through a well-structured and planned change management process.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-17014\" src=\"http:\/\/blog.me.com.br\/wp-content\/uploads\/2023\/04\/How-to-automate-procurement.png\" alt=\"\" width=\"1080\" height=\"1308\" \/><\/p>\n<h2>See below some tips for a successful automation of your procurement processes<\/h2>\n<ol>\n<li>\n<h3><strong> Choose the optimal solution for your business<\/strong><\/h3>\n<\/li>\n<\/ol>\n<p>You must be careful to choose a procurement platform, considering that the tool must meet the different needs of your business.<\/p>\n<ol start=\"2\">\n<li>\n<h3><strong> Assemble a support team<\/strong><\/h3>\n<\/li>\n<\/ol>\n<p>Select some people as facilitators, so they will be able to answer questions from other professionals, regarding the whole digitization process.<\/p>\n<ol start=\"3\">\n<li>\n<h3><strong>Define who will be in charge of implementation<\/strong><\/h3>\n<\/li>\n<\/ol>\n<p>This kind of definition guarantees an adequate and assertive control of the entire change management, thus avoiding issues that can create complications.<\/p>\n<ol start=\"4\">\n<li>\n<h3><strong> Start with the simplest processes<\/strong><\/h3>\n<\/li>\n<\/ol>\n<p>Even if the automation of procurement processes is complete, it&#8217;s better to start automating the simplest processes.<\/p>\n<ol start=\"5\">\n<li>\n<h3><strong> Share what is being done<\/strong><\/h3>\n<\/li>\n<\/ol>\n<p>Communication with other areas is a crucial step when the solution is being implemented, to make everyone aware of the new procurement processes.<\/p>\n<ol start=\"6\">\n<li>\n<h3><strong> Empower buyers and suppliers<\/strong><\/h3>\n<\/li>\n<\/ol>\n<p>Training the people involved \u2013 both buyers and suppliers \u2013 is vital to assure that everyone can share the benefits offered by technology and automation.<\/p>\n<ol start=\"7\">\n<li>\n<h3><strong> Evaluate the results<\/strong><\/h3>\n<\/li>\n<\/ol>\n<p>Assess all impacts of the procurement management solution on the buyers&#8217; routine and discover if there are adjustments to do.<\/p>\n<p>Has this post been useful to you? You can also be updated on the main themes of the procurement universe. Subscribe to our newsletter now. <a href=\"https:\/\/content.mercadoe.com\/en-us\/newsletter-do-mercado-eletronico?hs_preview=bzLvrrbK-66345096730\" target=\"_blank\" rel=\"noopener\">Just enter your e-mail here<\/a>.<\/p>\n<p>See you next time! \ud83d\ude09","protected":false},"excerpt":{"rendered":"<p>The automation of procurement processes is now a reality in many businesses, due to the several good results they generate for business procedures. By transforming manual steps into more agile, cost-effective, safe and even sustainable operations, buyers gain more time to innovate and make the best decisions. Despite this evolution, there are still businesses and &#8230; <\/p>\n","protected":false},"author":1,"featured_media":16970,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","om_disable_all_campaigns":false,"footnotes":""},"categories":[1566,21],"tags":[35,8039],"acf":[],"_links":{"self":[{"href":"https:\/\/blog.me.com.br\/en\/wp-json\/wp\/v2\/posts\/349"}],"collection":[{"href":"https:\/\/blog.me.com.br\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blog.me.com.br\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blog.me.com.br\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/blog.me.com.br\/en\/wp-json\/wp\/v2\/comments?post=349"}],"version-history":[{"count":19,"href":"https:\/\/blog.me.com.br\/en\/wp-json\/wp\/v2\/posts\/349\/revisions"}],"predecessor-version":[{"id":17022,"href":"https:\/\/blog.me.com.br\/en\/wp-json\/wp\/v2\/posts\/349\/revisions\/17022"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blog.me.com.br\/en\/wp-json\/wp\/v2\/media\/16970"}],"wp:attachment":[{"href":"https:\/\/blog.me.com.br\/en\/wp-json\/wp\/v2\/media?parent=349"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blog.me.com.br\/en\/wp-json\/wp\/v2\/categories?post=349"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blog.me.com.br\/en\/wp-json\/wp\/v2\/tags?post=349"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}